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Jan 302018
 

Organization: Sightsavers
Country: Zambia
Closing date: 11 Feb 2018

Sightsavers has an exciting opportunity for an experienced Administrative Assistant to provide administrative and information management support to the Lusaka office.

The post holder will be responsible for occupation of the reception desk and welcoming any visitors to the office, attending to them whilst waiting and directing them to appropriate staff and furnish them with general information on Sightsavers’ work as appropriate.

The role also provides day-to-day administrative support including ensuring timely opening of the office and ensuring that all essential services (utilities, Internet, telephone), supplies, stationery and amenities are available to staff and visitors as needed, and facilitates meetings (adequate amenities and takes minutes when requested).

The position further facilitates travel needs of staff and visitors as needed, monitor’s completion of Sightsavers vehicles logbooks and maintenance checks reports, makes requisitions for small petty cash payments and calls on suppliers to collect cheque payments and supports in the coordination of assets management (procurement, maintenance, and disposals).

The ideal candidate will have a diploma in secretarial management from a recognised institution or other relevant degree, have at least 3 years’ experience in secretarial support in a busy office environment, have an excellent command of English, and a demonstrated ability to write shorthand– i.e. for minute-taking.

Experienced in the use of MS Word, Email Outlook, Excel, PowerPoint, and have sound administrative skills and the ability to multi task. Candidates with an understanding of equality of opportunity for disabled people would be of particular interest.

To apply, and for further details about the role, please download an application pack from http://www.sightsavers.net/vacancies

As an equal opportunities employer we actively encourage applications from all sections of the community. Qualified people living with a disability are particularly encouraged to apply.

Closing Date: February 11, 2018

How to apply:

Please visit: https://jobs.sightsavers.org/job/administrative-assistant-2/

click here for more details and apply to position

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Tipical Questions
Describe A Time When Your Team Did Not Agree Questions pertaining to difficulties in the past are a way for employers to anticipate your future behavior by understanding how you behaved in the past and what you learned. Clarify the situation succinctly and explain what specific action you took to come to a consensus with the group. Then describe the result of that action.
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What is the single largest problem facing your staff and would I be in a position to help you solve this problem? This question not only shows that you are immediately thinking about how you can help the team, it also encourages the interviewer to envision you working at the position.