Mar 012018

Organization: UN Children’s Fund
Country: Zambia
Closing date: 07 Mar 2018

Title of consultancy: SUN Fund – Finance and Budget Officer and Reports Writer

Possible start date: March 2018 (as soon as possible)

Closing date: 7 March 2018

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,…

The UNICEF Programme in Cooperation with the Government of the Republic of Zambia (GRZ) is designed to address and mitigate the triple threat of poverty the country’s children face, while responding to the needs with interventions addressing the multiple causative factors.

In response to the combination these threats involve the Programme supports national efforts to improve service delivery in the key areas of: child health and nutrition and HIV and AIDS, quality basic education, water, sanitation and hygiene education, child protection and social policy, advocacy and communication.

Background of the Consultancy

Zambia has one of the highest rates of childhood undernutrition in the world with stunting at 40%. In addition, 15% of children are underweight, 6% acutely malnourished, and 9.3% are born underweight due to poor maternal nutrition (ZDHS 2013/2014).

In 2013, the Government of the Republic of Zambia (GRZ) initiated the First 1000 Most Critical Days Programme (MCDP) whose aim is to prevent stunting in children less than two years of age as well as build blocks for a coherent and sustainable nation-wide response to undernutrition. The MCDP’s expected impact is improved health and nutritional status of children under-5 years measured primarily by a reduction in stunting. The outcome is a strengthened multi-sectoral nutrition response measured through improvements in maternal and child nutrition practices including increases in iron and folic acid intake amongst pregnant women and in number of children fed in accordance with the World Health Organization’s (WHO) Infant & Young Child Feeding (IYCF) guidelines. The specific outputs of the Programme include:

  • Delivery of priority interventions to improve maternal, infant and young child feeding practices in 15 districts;
  • Delivery of priority interventions to increase production, preservation and consumption of a diverse range of more nutritious foods by household’s pregnant women and children under 2.
  • Strengthened technical and financial management capacity in the NFNC and selected line Ministries to deliver well-coordinated nutrition Programmes at national, provincial and district levels; and
  • An effective and transparent mechanism established for channeling external and domestic resources for delivery of services to reduce stunting.
  • The donors supported the implementation of the first phase of the MCDP (MCDP I) over a period of four years (2013-2017) through the Scaling Up Nutrition (SUN) Fund, a joint financing mechanism established by three Cooperating Partners (DFID, Irish Aid and SIDA) and managed by CARE Canada.

    The second phase of the MCDP (MCDP II) is underway for implementation through SUN Fund II managed by contracted service providers from mid-2018 to 2022. To ensure a smooth transition from Phase 1 to Phase 2, DFID is providing bridge funding for effective coordination and delivery of critical nutrition services in 15 districts through support to NFNC and six line ministries for the period January to December 2018. This will be done through an existing Standard Administration Agreement between DfID and UNFPA, as well as the corresponding memorandum of understanding under a joint UN Programme with UNICEF for Health System Strengthening contributing to improved Reproductive, Maternal, Newborn, Child, Adolescent Health & Nutrition (RMNCAH&N) outcomes.

    Justification for the Consultancy

    The MCDP is coordinated by the National Food and Nutrition Commission (NFNC) and implemented by several line Ministries at various levels from national to district level. Financial management for the SUN Fund programme is expected to be an intense and complex process. Due to the scale of the complexity and rigor needed for reporting during all stages of implementation. A full-time budget officer is needed to support the UNICEF Zambia Chief of Health and Nutrition, Nutrition Specialist and SUN Fund Programme Manager to monitor and prepare the relevant financial and implementation updates for use and sharing with the different stakeholders (NFNC, DFID, UNICEF Management, government and the members of the Steering Committee).

    Objectives and Targets for the consultancy

    The consultancy is expected to last for a period of 10 months for providing technical support in the management of the budget, monitoring and documentation of progress in the implementation of activities and tasks related to the SUN Fund Programme.

    Main Objective: Assist the Health and Nutrition Section and the SUN Fund Programme Manager in the management of the budget, monitoring and documentation of progress in the implementation of activities and tasks related to the SUN Fund Programme.

    Description of Assignment and Scope of Work/Specific Tasks

    The consultant will be required to complete the following tasks, grouped according to theme.

  • Budgetary and Financial Utilization Overview and Support
  • Assist in dissemination of UNICEF Standard Operating Procedures for financial disbursements and liquidations to SUN Fund implementing partners with support from Programme Associates.
  • Receive and quality assure financial reports from districts and other implementing partners;
  • Monitor disbursement and utilization of programme funds by SUN Fund implementing partners with support from Programme Associate, and prepare updates on utilization rates as required.
  • Collate financial utilization reports from SUN Fund implementing partners and liaise closely with the Operations Section in ensuring the correctness of entries (for reference/reporting/auditing purposes).

  • Reporting:
  • Manage process of financial reports, ensuring that the UNICEF and DFID submission guidelines and procedures for quality and timeliness are respected and implemented.
  • Provide quality control for financial reports from government counterparts.
  • Assist UNICEF Chief of Health and Nutrition and Nutrition Specialist in drafting financial component of the summary reports, documents, briefing notes and other SUN fund related materials and/or presentations for sharing with internal and external audiences as and when required.
  • Prepare Financial and narrative donor reports as per DFID contribution agreement;
  • In coordination with HACT Manager & Programme Associates give administrative mentorship to line ministries and District Nutrition Coordination Committees for daily management of financial and administrative documents that may be needed for review in case of an audit or any verification mission.
  • Coordinate with the Programme Associates for monitoring and archiving of all financial and administrative documents linked to the SUN fund programme electronically and in hard copy.
  • Ensure updated knowledge bank on ZCO shared drive in preparation of any eventual audit or verification mission.
  • Expected Deliverable

    The consultant shall be paid based on submission of deliverables in accordance to approved quality assurance and clearance processes through the SUN Fund International Programme Manager and cleared by the Nutrition Specialist P4:





    Continuously updated and accurate monitoring of financial disbursements and utilization for all SUN Fund programmatic funds



    Collated set of financial utilization reports from partners for reference/reporting/auditing purposes



    Financial progress updates and document sets for internal and external SUN Fund Meetings

    5 working days before the dates of SUN fund statutory or ad-hoc meetings


    Prepare budget and work plan documents (in consultation with NFNC SUN National Coordinator) to facilitate disbursements of funds from DFID to UNICEF.



    Monitor and strengthen existing systems of DCT and administrative management at district level. This includes reviewing of the existing systems at district level and following up with the HACT team as appropriate to ensure that the trained staff are utilizing the knowledge and skills acquired, including proper archiving of all financial and administrative documents.



    Provide TA in financial report writing to the District staff at national and district level.

    Training to be organized in second quarter 2018 and ongoing support.


    Prepare financial and narrative reports in coordination with the fund manager for submission to the donor in line with the SAA under the UNICEF/UNFPA UN joint Programme for RMNCAH

    As stipulated in the SAA.

    PROJECT Management

    The Nutrition Specialist P4 is responsible for managing the consultancy in coordination. The consultant will hold weekly updates with the SUN Fund manager , Nutrition Specialists and Health and Nutrition Section Chief and report on consultancy progress through meetings and when off site through electronic channels such as emails and skype.


  • Duration: 10 months
  • Location: The consultant will work in Lusaka with travel to districts in the country. Period of engagement will be the from March to December of 2018.
  • Payment schedule

    The consultant will be paid a monthly fee basing on academic qualifications and experience. The contract will be terminated in the event of non-satisfactory performance.

    How can you make a difference?

    To qualify as an advocate for every child you will have…

    Qualification/Specialized knowledge and Experience

  • Master’s degree in one of the following areas: Social Sciences, Economics, International Development or related field;
  • At least five years of professional work experience in international organizations on complex programs with focus on grant management, budgeting, donor reporting and editing required;
  • High level of fluency in written and spoken English;
  • Advanced user level competency of MS Office suite required;
  • Outstanding skills in Excel, including data analysis and development of charts and graphs, required;
  • Demonstrated experience in working in international development with government partners, international organizations and donors;
  • Proven documentation and knowledge management for DFID -funded projects required;
  • Ability to research, analyse, evaluate and synthesize information;
  • Proven ability to express ideas and concepts in written and oral form clearly and concisely; excellent skills in report writing and editing;
  • Knowledge of DFID contractual procedures for development funding desirable;
  • Prior experience of working in Africa would be an asset;
  • Excellent team work skills;
  • For every Child, you demonstrate…

    UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

    View our competency framework at

    UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.


    Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link

    click here for more details and apply to position


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