Mar 062018

Organization: UN Children’s Fund
Country: Zambia
Closing date: 12 Mar 2018

Title of consultancy: National Consultancy to support Education in Emergencies (Zambian National only)

Possible start date: March 2018 (as soon as possible)

Closing date: 12 March 2018

Duration: 5 Months

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,…

The UNICEF Programme in Cooperation with the Government of the Republic of Zambia (GRZ) is designed to address and mitigate the triple threat of poverty the country’s children face, while responding to the needs with interventions addressing the multiple causative factors.

In response to the combination these threats involve the Programme supports national efforts to improve service delivery in the key areas of: child health and nutrition and HIV and AIDS, quality basic education, water, sanitation and hygiene education, child protection and social policy, advocacy and communication.

Background of the Consultancy

Luapula province has a 2017 projected total population of 1,185,446 representing 7% of Zambia’s total population with Nchelenge district accounting for 16% of the provincial population. Luapula is one of the hardest to reach and poorest provinces of Zambia.

Since October 2017, the number of asylum seekers crossing the Zambian border from the Democratic Republic of Congo (DRC) has continued to increase. New arrivals are reportedly fleeing serious insecurity due to clashes between Congolese security forces, and local militia groups in towns of Pweto, Manono, Mitwaba (Haut Katanga Province) as well as in Moba and Kalemie (Tanganyika Province). Access to safe and secure education and critical information for the wellbeing of children, adolescents and the youth is crucial in line with UNICEF’s mandate and its core commitment for children.

Of the projected 25,000 people expected to enter Zambia under this refugee influx by end of March, 14,750 are estimated to be children under 18 years, with approximately 2,950 of these under the age of three years. About 11,800 children are in need of immediate access to early childhood learning and development, primary and secondary education as well as non-formal education opportunities for out-of-school children and adolescents.

Most of the refugee children have witnessed violence and aggression which can have series of negative implications to their wellbeing. Provision of quality education services must move forward immediately as schooling has been shown as a stabilizing force for children in times of crisis or upheaval. Education helps meet the psychosocial needs of these children, it provides a channel for conveying survival messages and developing skills for conflict resolution and peace building. It also lays a foundation for broad reconstruction and social and economic development, and it provides protection from harm. Moreover, education is a human right promoting personal development and preparedness for responsible citizenship.

Justification for the Consultancy

The national consultant will be responsible for the implementation of UNICEF’s educational interventions in Mantapala refugee settlement, including the construction of classroom blocks and setting up of educational activities for early childhood, primary and secondary education. He or she will be working closely with the Ministry of General Education (MOGE), which is coordinating the general emergency response in Mantapala refugee camp Save the Children and Plan International who are UNICEF’s partners to implement programme activities. The consultant will also coordinate with other UNICEF sections (such as Child Protection and WASH) and with other UN Agencies such as UNHCR, which is leading the overall coordination. The consultant will also conduct regular monitoring and reporting on project implementation to UNICEF Education Chief in line with reporting requirements in the terms of reference.

Objectives and Targets for the consultancy

The following are the objectives of the Consultancy,

  • Coordinating and monitoring of the construction of 24 classrooms in two sites in Mantapala refugee settlement, with two different implementing partners and in consultation with MOGE.
  • Support transportation of teaching and learning materials from Lusaka to Mantapala refugee camp and ensure safe storage in collaboration with the implementing partners.
  • Ensure the local development, procurement and placement of classroom furniture, including desks for primary and secondary classrooms and for teachers as well as mats for ECE classrooms.
  • Support the assessment, selection, training and monitoring of teachers to ensure effective use of classroom pedagogy, including the proper use of learning and teaching materials, to ultimately ensure quality teaching in the classroom.
  • Ensure overall coordination and collaboration with other UNICEF Zambia sections, including Child Protection and WASH, to ensure the delivery of fully integrated, quality educational services for children.
  • Ensure overall coordination and collaboration with the Government of Zambia and other development partners (such as Save the Children, Plan, and UNHCR), including representation in education sector coordination meetings and emergency inter-agency coordination meetings in Nchelenge.
  • Ensure clear and quality communication updates and reporting between the UNICEF field office and Zambia Country Office.
  • Undertake any other tasks pertaining to educational activities in Mantapala refugee settlement as assigned by UNICEF.
  • Description of Assignment and Scope of Work/Specific Tasks

    Specific Task



    Responsible Stakeholders

    Develop an inception plan

    The consultant will develop a detailed implementation plan with timelines

    By March 23rd, 2018

    UNICEF Education Section

    Oversee the Construction of 24 Classrooms in Mantapala

    The consultant will monitor and support the implementing partners in the construction of 24 classrooms in Mantapala refugee camp, ensure quality standards are met and a Government certificate of completion obtained.

    From start of contract- May 12th, 2018 or sooner if possible up to time of completion of construction.

    MoGE, Save the Children and Plan International.

    Support selection and training of teachers

    The consultant will provide technical and organizational support to implementing partners for selection and training of teachers and ensure quality of the trainings and collect training materials

    Late March/Early April, 2018

    MoGE, Save the Children and Plan International

    Ensure the implementation of the code of conduct by teachers and other education personnel

    The consultant will ensure that all teachers are trained in the Zambia code of conduct for teachers and for refugee humanitarian workers

    During teacher trainings, and from the onset of teaching through the end of the contract.

    MoGE, Save the Children and Plan International

    Monitor an effective pedagogy for student learning at classroom-level

    The consultant will monitor the teaching process in terms of pedagogy used, identify gaps/obstacles and provide suggestions/support to improve the quality of instruction, if needed.

    From April 2018, upon commencement of educational activities, through the end of the contract.

    MoGE, Save the Children and Plan International

    Facilitate the transport, delivery and storage of educational materials from Lusaka to Mantapala.

    The consultant will organize, coordinate and follow-up the transportation and storage of all teaching and learning materials from Lusaka to the classrooms in Mantapala.

    March – April 2018, follow-up started upon commencement of assignment

    Save the Children and Plan International

    Monitor the effective use of TLMs by all teachers in Mantapala

    The consultant will monitor the effective use of all learning and teaching materials by students in the classrooms, and provide suggestions/support to guarantee their optimal use if need be.

    From April 2018, upon commencement of educational activities, through the end of the contract

    MoGE, Save the Children and Plan International

    Coordinate with all partners towards effective implementation of activities

    The consultant will coordinate with all partners, especially with and between the two Implementing Partners, UNICEF WASH and Child Protection Sections, and the Government of Zambia, to ensure effective and timely implementation of all activities.

    Throughout assignment period

    With all stakeholders (including UNICEF WASH and Child Protection Sections, the 2 Implementing Partners, UNHCR, Government of Zambia and others)

    Coordinate with UNICEF Child Protection Section for the shared usage of the child-friendly spaces and youth centers

    The consultant will develop a timetable for the effective and optimal use of the child-friendly centers and youth centers developed by UNICEF’s Child Protection Section.

    From April 2018, upon commencement of educational activities, till end of contract

    With UNICEF Zambia Child Protection Section

    Represent UNICEF Education Section at coordination meetings.

    The consultant will actively participate in the Education Sector Emergency Group, the Inter-Agency Emergency Coordination Group and others, as needed, and collect/share minutes of all meetings.

    Throughout assignment period

    With all development partners, including the 2 Implementing Partners, UNHCR and the Ministry of General Education (MoGE)

    Report on the Weekly/Monthly Progress

    The consultant will submit comprehensive updates on the implementation, coordination and oversight of activities under this work plan, including weekly updates and detailed monthly progress reports.

    Throughout assignment period

    To UNICEF Education Section

    Final Report

    The consultant will develop a final report that includes key achievements, challenges, and recommendations going forward, including an action plan.

    By end of assignment (Aug 12th, 2018)

    With all stakeholders (including UNICEF WASH and Child Protection Sections, the 2 Implementing Partners, UNHCR, Government of Zambia and others)

    Facilitate the collection of quality Human Interest Stories by IPs

    The consultant will support the Implementing Partners to submit quality human interest stories, including quality high-resolution photographs and duly completed consent forms, and align with UNICEF priorities.

    By end of assignment (Aug 12th, 2018)

    With the 2 Implementing Partners.

    Provide additional support, as needed

    The national consultant will support other, additional tasks as required by UNICEF Education Chief.

    As per need

    With UNICEF Education Section and other relevant stakeholders

    Expected Deliverable

    The consultant shall be expected to deliver the following tasks within the time frames indicated on the table below;


    Expected Output




    1. Inception Plan

    Detailed project implementation plan with timelines.

    Inception Report

    23rd of March (or 10 days after contract signing)

    2. Project management and Coordination

    Management of all activities and coordination between all partners, especially between Implementing Partners

    5 Monthly Progress Reports

    At the end of every month:

    1. April 12th

    2. May 12th

    3. June 12th

    4. July 12st

    5. August 12th

    3. Reporting

    Active participation and representation of UNICEF in all relevant for a and provide reports and minutes.

    Minutes of Coordination meetings (Aggregated per month)

    At the end of every month:

    1. April 12th

    2. May 12th

    3. June 12th

    4. July 12st

    5. August 12th

    4. Oversight of selection and training of Teachers

    At least 36 teachers trained on Zambian curriculum, effective pedagogy, classroom management and use of TLMs

    Teacher training report

    April 12th, 2018

    5. Oversight of construction of classrooms

    24 classrooms constructed, including water points and toilet facilities

    MoGE Certification of Completion

    May 12th, 2018

    6. Monitoring of Teaching Materials

    All TLMs delivered and in use in the classrooms

    Monthly update report from IPs, Classroom Observation report

    June 12th, 2018

    7. Monitoring of Quality of Learning

    Facilitating MOGE’s visits by Standards Officers for ongoing monitoring of classroom level instructional delivery

    Classroom Observation report

    July 12th, 2018

    8. Final Report

    Final report with recommendations for continued action

    Final Report

    August 12th, 2018

    Reporting requirements

  • Weekly Project Management Updates, including status update of all activities and other relevant information.
  • Monthly Project Management Reports, including status update of all activities, by end of each month (starting from date of contract signing). All reports to be submitted at regular monthly intervals, starting from the moment of signing of the contract
  • Minutes of Coordination meetings with Education sector sub-group, the multi-sectoral Emergency Coordination group and other relevant fora.
  • Classroom-level monitoring reports, based on MoGE template and completed by MoGE’s Standards Officer. If the Government’s officer is unable to complete this report timely, based on discussions with the UNICEF supervisors, the consultant will be requested to conduct the monitoring and complete the MoGE template.
  • Training reports of teacher trainings, including agendas listing the activities and methodologies, attendance lists and assessment tasks.

  • All reporting needs to be sent (in soft copy word document) to the Chief of Education and Education Specialist (Equity), and other relevant stakeholders as requested by UNICEF.

    Project Management

    The national consultant will work with the Education Section of UNICEF Zambia Country Office, and be accountable to the Chief of Education. Day-to-day supervision will be through Education Specialist (Equity). Updates and discussions will take place over e-mail and/or conference calls, while all reports will be submitted through e-mail.

    Location and Duration

    The consultant is expected to start his/her assignment immediately upon signing of the contract, expected to be on or about March 12th. The contract’s duration is 5 months from the contract signing date. The consultant will be based in Nchelenge district with travel to Lusaka as and when necessary. UNICEF will cover the travel and DSA costs following UNICEF regulations.

    Payment schedule

    Upon successful and timely completion of deliverables, with quality, the consultant will be remunerated as per following schedule.



    Payment Calculation

    Inception Plan

    March 23rd, 2018


    Oversight of Training of Teachers + Monthly Reports

    April 12th, 2018


    Oversight of Construction of Classrooms + Monthly Reports

    May 12th, 2018


    Monitoring of Teaching Materials + Monthly Reports

    June 12th, 2018


    Monitoring of Quality of Learning + Monthly Reports

    July 12th, 2018


    Final Report + Monthly Reports

    August 12th, 2018


    If performance is found to be non-satisfactory, performance improvement measures will be agreed with the consultant. If underperformance continues, UNICEF reserves the right to terminate the contract unilaterally.

    How can you make a difference?

    To qualify as an advocate for every child you will have…

    Qualification/Specialized knowledge and Experience

  • Advanced university degree in education, or a related technical field.
  • A minimum of 2 years’ professional work experience in education in emergencies programme planning and management, at national and international levels
  • Significant knowledge and experience of humanitarian work, preferably in the Education cluster or sector approach, with emphasis on coordination and capacity building.
  • Familiarity with Zambia national development priorities and challenges, particularly in education, is required
  • Familiarity with the Refugee Crisis and Regional/National Emergency Response is as advantage.
  • Excellent facilitation, coordination and reporting skills.
  • Fluent in written and spoken English.
  • For every Child, you demonstrate…

    UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

    View our competency framework at

    UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.


    Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link

    click here for more details and apply to position


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